Finance Review in Mysa

Finance Review is a critical stage in the accounts payable process within Mysa. After a bill has passed initial approvals, it must go through this verification step where the finance team reviews the accounting and vendor details before the bill can proceed to payment and accounting.

This guide walks you through the Finance Review screen, explaining each section in detail and helping you complete the review efficiently and accurately.

Understanding the Screen Layout

The Finance Review screen is thoughtfully divided into two main panels to make the review process intuitive and efficient:

The right panel displays the uploaded invoice—usually a scanned copy or PDF—so reviewers can refer to it as they validate the data.
The left panel contains the editable form fields that need to be reviewed and confirmed. If you're working from a physical invoice, you can collapse the bill view to focus entirely on the form fields.

Key Sections of the Finance Review

The Finance Review form is organized into six distinct sections, each capturing a critical aspect of the bill's data.

1. Basic Information

At the top of the form, you'll find basic metadata related to the bill. This includes the

Bill ID and narration for reference,
A visual timeline that outlines the bill’s journey—from upload through approvals and into Finance Review.
Flags: Here are all issues that are flagged. Hovering on the flags will elaborate on it details
- Proforma Bill
- Bill number changed
- Duplicate bill
- Foreign payment
Requested Amount - This value is editable, and any change from the scanned amount will automatically raise a flag

2. Vendor Details

This section is especially important because accurate vendor selection ensures seamless payment processing.

Mysa attempts to identify the vendor by extracting the GST or PAN details from the uploaded invoice. If a matching vendor is found in the Mysa vendor database, the vendor details are auto-filled. If no match is found—either because the GST/PAN was not extracted or there is no corresponding vendor—the fields will remain blank and require manual input.

Once a vendor is selected, Mysa auto-populates the corresponding beneficiary account. If multiple accounts exist, the reviewer must select the correct one. If no beneficiary account is available, it will need to be added at this stage.

Can’t find the vendor? Refer to the Help Centre article: How to Add a Vendor.

3. Bill Summary

This section consolidates key invoice attributes that impact accounting and payment. Here, you’ll review and confirm:

Bill narration, number, and dates (Bill Date, Posting Date, Due Date)
A custom “Pay-by” date, which allows you to define internal payment preferences
Additional accounting dimensions such as Branch, Mysa Category (Expense), Department, Cost Center, Business Unit, and PO Number (if applicable)
The option to apply RCM (Reverse Charge Mechanism) when required. Read more about RCM here

Each field plays a role in how the bill is categorized and reported downstream, so accuracy is essential.

What does all the dates mean?

Date	Description
Bill Date	Original date that exists in t he bill or invoice. Date on which t hat bill was shared.
Due Date	Standard Due-date based on payment terms or what the vendor mentions in the invoice.
Posting Date	It is the date that the Accountant sets in AP Finance review, to indicate when a bill has to be synced to ERP
Pay By Date	Indicates when the payment should be authorised

4. Bill Line Items

This section displays the individual line items extracted from the invoice using Mysa Smart Scan. Each line is fully editable, and reviewers can make changes based on what’s visible in the uploaded invoice.

For each line item, you can input or adjust the item name, quantity, rate, discount, GST, cost center, business unit, and amount. Mysa auto-calculates the GST and the pre-tax amount based on your inputs.

You can also:

Add new line items
Delete individual or all line items
Re-fetch the original line items from the scanned invoice if needed

Note: Mysa does not allow simultaneous use of line-level and summary-level discounts. You must choose one method.

5. Payment Summary

This section provides a financial overview of the invoice. It aggregates the subtotal, any discounts applied, GST, and any manual adjustments entered. The Total Bill Value is then calculated based on these components.

If the total calculated bill value does not match the Requested Amount, Mysa will raise a non-blocker flag. This means the bill can still be submitted, but the discrepancy will be highlighted for downstream visibility.

If tax deductions (TDS) or collections (TCS) are applicable, this section allows you to apply the correct categories and enter the appropriate values. Mysa provides editable fields so the finance team can adjust these amounts as needed.

If the vendor has advances available, they will appear in this section for application. Reviewers can choose to apply available advances to reduce the final payable amount.

6. Supporting Documents & Comments

At the end of the form, you’ll find space to upload any additional documents relevant to the bill such as delivery notes, approval emails, or compliance proofs.

Can add comments as and when required

Submitting the Review

Once all fields have been validated and required data has been provided, click Submit.

Mysa performs a final validation and will redirect you to any missing or incorrect fields. If everything is in order, a Summary Modal will appear, showing a consolidated view of the final values, applied advances, and any flags raised.

After submission, the bill simultaneously moves forward for:

Payment execution
Accounting sync

Hiding the Bill

Clicking on the arrow icon will hide the bill. This way the entire line item table gets expaned.